Employment & Botanical Garden Jobs
Lewis Ginter Botanical Garden is now accepting applications for these botanical garden jobs. Work for one of the Top 10 public gardens in North America. One of the most-visited attractions in the Richmond, Va. area, Lewis Ginter Botanical Garden offers year-round beauty on a historic property with more than 50 acres of spectacular gardens, dining and shopping.
Lewis Ginter Botanical Garden is an Equal Opportunity Employer.
Full Time Openings
Accounts Payable Coordinator
The Accounts Payable Coordinator works with the Comptroller and the Accounts Receivable/Payroll Coordinator to facilitate the business of the Garden, ensure all appropriate payments to creditors occur in a timely fashion, manage expenses through the orderly receipt, verification, processing and reconciling of invoices, preserve the integrity of the general ledger, prepare all required reports and analyses, and maintain appropriate files and records.
Duties of position include but are not limited to the following:
- Receive, verify, balance, and prepare all invoices for departments
- Data entry to MIP/Abila for disbursement of all checks
- Compile invoices, checks, and purchase orders for proper signatures and mailing
- Maintain control of purchase orders and checks, for sequence, ordering and procedures
- Manage vendor accounts
- Balance Garden Shop inventory to MIP/Abila and adjustments
- Calculate and prepare monthly state sales tax as applicable
- Maintain capital assets, depreciation, and balancing
- Departmental mail processing – incoming and outgoing
- Maintain department MFD and postage machine, ordering of supplies and service
- Manage bulk mail and business reply account
- Assist with annual audit
- Prepare and report annual Miscellaneous 1099s
- Retain W-2’s and insurance compliance
- Reporting of transfers and capital assets per fund
- Prepare reports for journal entries
- Review general ledger for adjustments and/or corrections
- Prepare internal checkbook for balancing
- Maintain petty cash and balancing
- Preserve and maintain invoice filing
- Keep all information available in the Finance Office strictly confidential
Skills, Abilities and Qualities
- Must possess a commitment to Garden’s core values, particularly honesty and integrity, with an impeccable ethical standard
- Ability to work proactively and cheerfully with colleagues in department and Garden staff
- Strong personal communication skills, both written and oral
- Detail oriented with exceptional organizational skills
- Energetic, hard-working self-starter
- Strong ability to multi-task and coordinate several concurrent projects
- Fast data entry skills and a knack for numbers
- High degree of accuracy and attention to detail
- Solid understanding of basic bookkeeping
- Proven ability to calculate, post, and manage accounting figures and financial records
- Fluency with databases and spreadsheets
- Proficiency in MS Office suite
Education and Experience
- BA or BS degree or equivalent, preferably in the field of accounting, database management, organization finance, etc.
- Minimum of 3-5 years’ experience in bookkeeping, accounting, database management, preferably in MIP/Abila or similar software
- Thorough understanding of best practices in non-profit fund accounting
- Audit experience preferred
- Other combinations of education/experience appropriate to the position will be considered
Please review the entire Accounts Payable Coordinator job description and submit a cover letter and resume to Mitzi Shifflett, Comptroller; firstname.lastname@example.org.
Posted: July 23, 2015. Posting expires when position is filled.
Database Manager and Development Associate
The Database Manager (DBM) is responsible for developing and executing a comprehensive strategy and protocol for data management in our Blackbaud Raiser’s Edge software. The Database Manager will oversee all aspects of data conversion, data entry, gift processing and acknowledgement, reporting and reconciliation. S/he will provide interface with the financial industry community regarding the donation of securities and other assets.
All financial reporting, including the Annual Report, and data analytics will be the responsibility of the DBM under the direction of the Director of Development. All queries and exports, as well as all data files for mailings will be created and executed by the DBM, for Development and other Garden areas. The DBM will conduct prospect research as assigned by the Director of Development. Additionally, the Database Manager will manage the Garden’s Honor and Memorial Gift Programs. As a member of the development team, there will be other duties as assigned.
The successful candidate will have extensive experience in Raiser’s Edge and a thorough knowledge of best practice in gift processing.
Leadership and Interpersonal Relations
Must possess a commitment to core values, particularly honesty and integrity, with an impeccable ethical standard
Ability to proactively work with the Development team to support fundraising effectiveness
Superior personal communication skills, both written and oral
Exceptional organizational skills
Strong ability to multi-task and coordinate several concurrent projects
Education and Experience
BA or BS degree or equivalent, preferably in the field of database administration, nonprofit management or tangential fields such as computer science
Minimum of 3-5 years experience in non-profit database management, preferably in Raiser’s Edge
Proficiency in Microsoft Office
Thorough understanding of best practice in non-profit fund accounting
Audit experience preferred
Other combinations of education/experience appropriate to the position will be considered
Please review the entire job description (pdf) and submit a cover letter and resume to Alice Treanor Baker, Director of Development at AliceB@lewisginter.org
- Set up tents, tables, chairs, etc., for all ongoing Garden events, including rental events, in-house functions, classrooms and education events, Public Relations, Development and Children’s Garden events.
- Collect and remove all trash and litter from the buildings and grounds on a daily basis.
- Clean and maintain the appearance of the interior of all buildings and grounds on a daily basis including housekeeping responsibilities.
- Responds to requests of all departments/staff members for operations assistance as directed by supervisor.
- Organizes and maintains the equipment/storage areas.
- Assists with all components of the operations of the Garden.
- General repair and maintenance of all structures, vehicles, equipment and utilities; maintain accurate maintenance records.
- Assist with special construction and maintenance projects.
- Uses departmental communication tools effectively including set up sheets and scheduling task lists.
- Installation and deinstallation of outside Garden areas and inside facilities for Dominion GardenFest of Lights to include: light installation, display set up, construction for securing displays, electrical testing, running extension cords, etc.
- Performs all other duties as assigned by supervisor and senior management.
Part Time/Seasonal Openings & Internships:
- Responsible for security of the property to include grounds and facilities, safe and expeditious routing of guests and able to take first action steps in case of an emergency.
- Supports essential functions of garden operation to include ensuring the quality of the guest experience (visitors, guests and students); ensuring the securing and alarming of property; ensuring the physical integrity of property after hours, supporting management of vehicular and pedestrian traffic, particularly during public and private events.
- In conjunction with supervisor, directs the arrivals/departures of clients and guests at the service road access point, parking lots and at Garden entrance as required.
- Ensure that energy conservation measures are taken during nightly process of securing, locking and alarming LGBG structures.
- Ensure the safety and security of guests, volunteers, vendors and staff through presence, integrity of building, keys, alarms and communication.
- At the direction of supervisor, coordinate with other departments to ensure adequate security for scheduled LGBG events. Outsourced food contractor is considered to be a department of LGBG, with all the same rights and responsibilities.
- Works in coordination with supervisor, coworkers, Facility Events Coordinators and Facility Event Staff (FESA’s) at evening events where conditions require additional support, including last minute changes to venue set ups, tasks caused by inclement weather conditions or emergencies, and additional guest entry assistance.
- Ensure escort or presence is provided after 5:00 pm to groups or individuals.
- Responds to alarms, emergencies and security related incidents while on duty; decides what actions to take based on the situation, facts known, and position limitations.
- Investigates and reports on accidents, incidents, suspicious activities, safety and fire hazards and other security related situations to supervisor for correction or follow-up actions.
- Provides needed assistance to customers, employees, visitors, and/or the client that are in line with the department’s procedures
Public Relations & Marketing Intern (Social Media)
The PR department strives to build the Lewis Ginter Botanical brand through all communication and concentrates efforts on publicity or “free” exposure for the Garden. By supporting all areas of the Garden, public relations and marketing works to entice people to visit, and to engage them in a relationship with the Garden.
General job duties of Public Relations Interns:
- Work with director of public relations and public relations coordinator to help meet needs of reporters and photographers.
- Help update calendar events on the Garden’s website
- Post Garden info to websites such as tourism sites and media calendars
- Research and write basic news releases
- Take and upload digital photos of the Garden
- Assist with events as needed
- Provide general office and project support for the PR & Marketing Dept.
- Assist in supporting the Garden’s social media efforts as needed, including filming and edit movies.
- Write blog posts for the Garden’s blog.
- Strong writing & communication skills
- Ability to work on computers and use a digital camera
- Some simple graphic design skills and the ability to use or to learn PhotoShop & WordPress
- Should be prepared to work in a business environment
- Ability to work on deadline
- Should be able to work alone and as part of a team
- Experience using Flickr, YouTube, Twitter, Facebook, LinkedIn, Tumblr, Instagram, Pinterest, Google+, blogging is desired
Internship training includes:
- Press release formats and AP style
- How to write to encourage news coverage and create public interest
- The opportunity to learn more about social media and using it to connect with the community & to pitch stories
This internship is offered year-round. Hours are flexible, but require 150 hours per semester, 10-15 hours per week. This is an unpaid internship.
To apply please send the following to Ms. Jonah Holland, PR & Marketing Coordinator at JonahH@lewisginter.org.
- 2 writing samples
- Cover letter detailing your interest in the specific internship and how this experience will help you reach your educational and career goals, and your scheduling availability (start/end dates, day/times available).
- 2 recommendations (preferably on LinkedIn)
Deadlines for applications (somewhat flexible):
Fall Semester/August 25
Spring Semester/November 30