Full Time Openings

Events Staff Assistant

Job Summary:

Lewis Ginter Botanical Garden comprises 81 total acres, with 35 acres under intense cultivation and a conservatory with over 10,500 sq. ft. of display area. The Garden accommodated 450,000 visitors in FY 2016-17, almost 450 rental groups during 2016, including 77 weddings and hundreds of education offerings for all age groups.

The Events Staff Assistant reports to the Assistant Facility Events Coordinator and is responsible for supporting rental events including weddings, corporate, nonprofit and private events, as well as GardenFest events, and to ensure a quality experience for the rental client and their guests. This position will work closely with the Facility Events Coordinators, Director of Guest Services, Meriwether Godsey Managers, Operations Team Members, and in cooperation with the Garden’s Security Coordinator to ensure events run smoothly and in accordance with facility rental terms and conditions.

Essential Duties and Responsibilities:

• Provide regular on-site event support that enables the department coordinators to focus on handling rental inquiries, setting appointments for tours, generating contracts, maintaining accurate website information, a consistent social media presence and develop new marketing strategies to increase revenue.
• Creates and posts temporary event signage for facility rental events based on booked events.
• Inspects event venue to ensure the physical event setup is complete, accurate and ready for guests.
• Directs vendors to appropriate venue(s) based on vendor information form(s) and in compliance with rental contract terms and conditions.
• Serves as initial point of contact for rental clients and guests to ensure they find desired destinations (event sites, parking lots and event entrances, etc.) and provide event or basic Garden information as needed.
• Comfortable meeting with potential rental clients and providing facility tours for drop-ins and appointments for wedding, corporate, non-profit and private events.
• Knowledgeable about facility rental terms and conditions, especially key terms that may affect multiple events and can site these correctly during tours.
• Able to quickly understand the Gardens complex logistics for all programming schedules and intuitively trouble shoot or relay concerns to supervisor.
• Meets with booked rental clients to perform audiovisual tests as needed and required
• Responds to guest feedback, keeping supervisors informed of desired results, and working towards established goals within budgetary and mission-driven constraints.
• Serves as lead for part time Facility Event Staff Assistants on weekends and days with multiple events requiring event support.
• Attend Friday and Saturday wedding rehearsal(s) to review event setup with bridal client and/or wedding coordinator; answer questions and/or coordinate last minute requests.
• Prepares Facility Rental marketing packages and ensures they are stocked at the Robins Visitors Center admissions desk and Kelly Education Center information kiosk.
• Creates marketing materials for the department to include promotional booklets/brouchers, video tours of venues and promotional emails.
• Assist with implementing social media platforms for the department to include researching potential new social media outlets.
• Updating and monitoring current social media accounts.
• Maintains and updates recommended vendor lists.
• Manages and organizes the department’s wedding photo database.
• Organize and digitalize archived event information for the department to include creating a database for past rental documents.

To apply, please see the full Events Staff Assistant job description and submit resume, with cover letter to Donna Dooley, Facility Events Coordinator, [email protected]

Full Time, Seasonal Gardener (Now-October)

Job Description
Assist horticulturists with installation, maintenance and monitoring of their assigned garden areas (to include planting, mulching, watering, fertilizing, weeding, etc.), using best horticulture practices in accordance with established Garden standards.

Responsibilities:
• Use and maintain assigned equipment, tools, vehicles and irrigation systems.
• Apply pesticide and fertilizer as required and directed.
• Supervise and train volunteers.
• Participate in group projects with other members of horticulture staff and in cross-departmental projects.
• Assist with activities in the production greenhouse, hoop houses and growing pad, producing quality plants for the Gardens, plant sale, and conservatory use.
• Participate in weekly group tasks such as leaf blowing walkways, filling gas cans, and routine maintenance of equipment and tools.
• Perform other duties as assigned by Manager of Horticulture or his/her designee.

To apply, please see the full Seasonal Gardener job description (PDF) and submit resume, with cover letter to George Cowart, Horticulture Manager, [email protected].

Part-Time Openings & Internships

Public Relations & Marketing Intern (Social Media)

The PR department strives to build the Lewis Ginter Botanical brand through all communication and concentrates efforts on publicity or “free” exposure for the Garden.  By supporting all areas of the Garden, public relations and marketing works to entice people to visit, and to engage them in a relationship with the Garden.

Lewis Ginter Botanical Garden connects people through plants to improve communities.

General job duties of Public Relations Interns:

• Work with director of public relations and public relations coordinator to help meet needs of reporters and photographers.
• Help update calendar events on the Garden’s website
• Post Garden info to websites such as tourism sites and media calendars
• Research and write basic news releases
• Take and upload digital photos of the Garden
• Assist with events as needed
• Provide general office and project support for the PR & Marketing Dept.
• Assist in supporting the Garden’s social media efforts as needed, including filming and edit movies.
• Write blog posts and tell stories for the Garden’s blog.

Qualifications:

• Strong writing & communication skills
• Ability to work on computers and use a digital camera
• Some simple graphic design skills and the ability to use or to learn PhotoShop & WordPress
• Should be prepared to work in a business environment
• Ability to work on deadline
• Should be able to work alone and as part of a team
• Experience using Flickr, YouTube, Twitter, Facebook, LinkedIn, Tumblr, Instagram, Pinterest, Google+, blogging is helpful

Internship training includes:

• Press release formats and AP style
• How to write to encourage news coverage and create public interest
• The opportunity to learn more about social media and using it to connect with the community & to pitch stories

This internship is offered year-round. Hours are flexible, but require a minimum of 150 hours per semester,  and 10-15 hours per week. We also welcome interns and volunteeers who are not students. This is an unpaid internship.

To apply please send the following to Ms. Jonah Holland, PR & Marketing Coordinator at [email protected].

• Resume
• 2 writing samples
• Cover letter detailing your interest in the specific internship and how this experience will help you reach your educational and career goals, and your scheduling availability (start/end dates, day/times available).
• 2 recommendations (preferably on LinkedIn)

Deadlines for applications (somewhat flexible):

Fall Semester/August 25
Spring Semester/November 30
Summer/March 15